Office Potluck Sign Up Sheet & Coordination Template
Organizing a workplace lunch is one of the best ways to boost team morale and connect with colleagues, but traditional paper sheets pinned to the breakroom fridge quickly lead to chaos. When everyone scrambles to bring their favorite dish without visibility, you inevitably end up with five bags of potato chips, three cartons of store-bought cookies, and zero forks or main courses. Using an interactive office potluck sign up sheet template ensures a balanced spread featuring hearty entrees, dietary-friendly sides, refreshing beverages, and essential paper goods. WhoIsBringing eliminates the coordination headaches with a live, real-time checklist that team members can access on any device. Colleagues can claim what they want to bring in seconds with zero login or account creation required, instantly updating the list for the entire department. Whether someone wants to bring a slow-cooker chili, a gluten-free grain bowl, or extra serving tongs, everyone knows exactly what is covered and what is still needed for the ultimate office feast.
Use this collaborative checklist
Click the button to immediately pre-fill your event checklist. Share the link with friends to coordinate who is bringing what. No sign up required!
What's Included in this Template
Mains & Hot Entrees 4 items
- Pulled Pork or Chicken Sliders (Slow Cooker) Qty: 1 slow cooker (serves 12-15)
- Vegetarian Lasagna or Pasta Bake Qty: 1 large tray (serves 10-12)
- Build-Your-Own Taco Fillings (Carnitas & Seasoned Beans) Qty: 2 warmers / bowls
- Vegan Chickpea Curry with Rice Qty: 1 pot / tray (serves 8-10)
Salads & Side Dishes 5 items
- Mixed Green Salad with Assorted Dressings on the Side Qty: 1 large salad bowl
- Mediterranean Quinoa Salad (Gluten-Free / Dairy-Free) Qty: 1 medium bowl
- Garlic Bread and Dinner Rolls with Butter Qty: 2 dozen rolls
- Gourmet Potato Salad or Cold Pasta Salad Qty: 1 large bowl
- Fresh Seasonal Fruit Platter Qty: 1 large platter
Desserts & Sweet Treats 3 items
- Chocolate Chip Cookies & Brownie Bites Platter Qty: 2 platters (approx. 24 pieces)
- Gluten-Free & Vegan Dessert Option Qty: 1 box / tray (approx. 12 servings)
- Assorted Mini Cupcakes Qty: 2 dozen
Drinks & Ice 4 items
- Flavored Sparkling Water & Seltzers Qty: 24 cans
- Iced Tea & Lemonade Dispensers Qty: 2 gallons total
- Soda Selection (Regular & Diet Options) Qty: 18-24 cans
- Bags of Ice with Ice Scoop Qty: 2 bags (10 lbs each)
Utensils, Paper Goods & Cleanup 6 items
- Heavy-Duty Paper Plates & Bowls Qty: 50 count pack
- Compostable Fork, Spoon, and Knife Sets Qty: 50 sets
- Paper Napkins & Sanitizing Wipes Qty: 2 packs (100+ napkins)
- Cold Drink Cups (12-16 oz) Qty: 50 count pack
- Serving Tongs, Spoons & Large Ladles Qty: 4-6 assorted utensils
- Heavy-Duty Trash Bags & Kitchen Cleanup Volunteers Qty: 1 box bags / 2 volunteers
Expert Event Planning Tips
- Ask colleagues to clearly label allergen info (gluten-free, vegan, nut-free, dairy-free) and supply separate serving spoons for each dish.
- Set up a dedicated heating station in the breakroom with power strips for slow cookers and chafing dishes to keep food hot and safe.
- Designate an arrival window 30 minutes before lunch starts so cold items can be refrigerated and warm dishes plugged in on time.
- Include cleanup crew and trash management slots on your checklist to ensure the office kitchen is spotless by the end of the day.