Church Fellowship & Community Potluck Sign Up Sheet Template
Bringing the congregation together for a fellowship meal should be joyful, not stressful. Coordinating a classic church hall potluck often means balancing savory slow-cooker favorites, homemade casseroles, crisp salads, and baked goods. Without a centralized plan, you risk ending up with ten pans of macaroni and cheese, overflowing dessert tables, and no forks or hot coffee to go around. This digital signup sheet eliminates the confusion of traditional paper clipboards passed around the pews. With WhoIsBringing, church members can view what is already pledged and claim specific dishes or supplies instantly from any device—no account creation or app download required. Keep everyone on the same page, respect power strip limits for crockpots, and ensure a balanced, bountiful feast for the entire community.
Use this collaborative checklist
Click the button to immediately pre-fill your event checklist. Share the link with friends to coordinate who is bringing what. No sign up required!
What's Included in this Template
Slow Cookers & Warm Mains 4 items
- Slow Cooker Pulled Pork or Chicken Qty: 2 large crockpots
- Classic Baked Casserole (e.g., Tuna, Hashbrown, or Chicken Divan) Qty: 3 9x13 pans
- Baked Ziti or Meat Lasagna Qty: 2 large trays
- Vegetarian Main (e.g., Vegetable Lasagna or Chili) Qty: 1 large crockpot / pan
Salads, Sides & Breads 5 items
- Garden Salad with Dressings on the Side Qty: 2 large salad bowls
- Potato Salad or Creamy Coleslaw Qty: 2 large bowls
- Dinner Rolls & Butter Packets Qty: 4 dozen rolls
- Skillet Cornbread or Garlic Bread Qty: 2 large platters
- Seasonal Fresh Fruit Platter Qty: 2 large trays
Desserts & Sweet Treats 4 items
- Fruit Cobbler or Crisp (e.g., Apple or Berry) Qty: 2 9x13 pans
- Assorted Homemade Cookies or Brownies Qty: 4 dozen pieces
- Layer Cake or Sheet Cake Qty: 2 cakes
- Gluten-Free Dessert Option Qty: 1 platter
Coffee Station & Beverages 4 items
- Ground Coffee (Regular & Decaf) Qty: 2 large canisters
- Creamers, Half-and-Half & Sweeteners Qty: Assorted basket
- Iced Tea / Lemonade Dispensers Qty: 2 3-gallon dispensers
- Bagged Ice Qty: 3 10-lb bags
Tableware & Hall Essentials 5 items
- Heavy-Duty Paper Dinner Plates Qty: 150 count
- Plastic Cutlery Sets (Forks, Knives, Spoons) Qty: 150 sets
- Insulated Hot Beverage Cups & Cold Cups Qty: 100 each
- Paper Napkins & Disposable Tablecloths Qty: 300 napkins / 8 tablecloths
- Heavy-Duty Extension Cords & Power Strips Qty: 3 cords / 2 strips
Expert Event Planning Tips
- Designate a specific 'Slow Cooker Table' near wall outlets with commercial-grade surge protectors to avoid tripped breakers.
- Place blank index cards and pens at the welcome table so contributors can note major allergens (dairy, nuts, gluten).
- Encourage members to label the bottom of their serving spoons and casserole dishes with masking tape and permanent marker for easy return.
- Start brewing the coffee 30 minutes before the benediction so fresh decaf and regular pots are ready the moment the hall doors open.